Logistics
Agenda
Latest confirmed schedule, in chronological order. Items marked Needs you are waiting on information or a decision from Makena and Adam, and you can reply directly on each one.
Welcome Party
Friday, January 15, 20278:00 AM
to 1:00 PM
Audio, lights and structures
LocationRancho SantanaResponsibleVargas ProduccionesNote
Deck expansion might be coordinated the day prior.
8:00 AM
to 10:00 AM
Furniture setup
LocationRancho SantanaResponsibleMobiliato9:00 AM
to 3:00 PM
Decor
LocationRancho SantanaResponsibleEnrique Rivera11:00 AM
to 11:30 AM
DJ sound tests
LocationRancho SantanaResponsibleSunny & Bear2:00 PM
to 2:30 PM
Ceremony Rehearsal
Needs youLocationGuacalitoResponsibleAntia WeddingsRequires your input
Bride and groom to coordinate the participation of the officiant, bridal party (if any), and parents.
5:00 PM
to 9:00 PM
Welcome Party
Needs youLocationRancho SantanaResponsibleRancho SantanaRequires your input
Send complete list of guests attending this party for Rancho's main gate.
5:00 PM
to 5:30 PM
Guest cocktails at the beach
LocationLos Perros BeachResponsibleRancho Santana5:00 PM
to 5:30 PM
Horse show
LocationLos Perros BeachResponsibleRancho SantanaNote
Show at the beginning of the evening while waiting for bride and groom.
5:00 PM
to 9:00 PM
Cigar roller
LocationRancho SantanaResponsibleLeopoldo Flores5:15 PM
to 5:45 PM
Mariachi band
LocationRancho SantanaResponsibleAlma RivenseNote
Mariachis come into La Taqueria with bride and groom.
5:45 PM
to 9:00 PM
DJ sets
LocationRancho SantanaResponsibleSunny & Bear6:00 PM
to 10:00 PM
Audio, lights and structures
LocationGuacalitoResponsibleVargas Producciones6:00 PM
to 7:00 PM
Furniture setup
LocationGuacalitoResponsibleUnico Rentals7:00 PM
to 7:15 PM
Speeches
Needs youLocationRancho SantanaResponsibleAntia WeddingsRequires your input
Confirm if and who will give speeches and in which order.
7:15 PM
to 8:15 PM
Dinner
LocationRancho SantanaResponsibleRancho Santana9:00 PM
End of party
LocationRancho SantanaResponsibleAll vendorsNote
All vendors to dismantle.
Wedding Day
Saturday, January 16, 20278:00 AM
to 2:00 PM
Decoration reception
LocationMukulResponsibleYasser Salty9:00 AM
to 2:00 PM
Hair and makeup
LocationMukulResponsibleAlex Miller2:00 PM
to 4:00 PM
Decoration ceremony
LocationManzanillo BeachResponsibleYasser SaltyNote
Flooring to be ready from the night prior.
3:00 PM
to 3:30 PM
Sound tests
LocationMukul / Manzanillo BeachResponsibleOsman Delgado / Vargas Producciones3:00 PM
to 3:30 PM
Turnover party props (if any)
LocationMukulResponsibleAntia Weddings3:00 PM
to 9:00 PM
Photos + video
Needs youLocationMukulResponsibleFreddy Vanegas + Roma ProductionsRequires your input
Define where Adam will get ready, ideally also at Guacalito to avoid extra logistics to and from Iguana. Coordinate first look. Couple does not want to miss the cocktail hour for photos.
3:30 PM
to 4:30 PM
Guest arrivals
LocationYasmilResponsibleMakena & AdamNote
Welcome drinks and waivers on arrival: waiters ready with beer, cocktails and sparkling wine. Waivers on a table or handed out on the shuttles.
4:30 PM
to 5:00 PM
Ceremony
Needs youLocationManzanillo BeachResponsibleAkash NigamRequires your input
If there is a bridal party, send list and order plus the officiant's name.
4:30 PM
to 6:30 PM
Musicians
Needs youLocationManzanillo BeachResponsibleOsman DelgadoRequires your input
Send songs and links for groom, bridal party, bride and first kiss / recessional. Antia pending to send musicians repertoire.
5:30 PM
to 6:30 PM
Cocktail hour
LocationManzanillo BeachResponsibleMukul / Flor de CañaNote
Waiters with beers and cocktails on trays after the ceremony. Flor de Caña barrel ready. Hors d'oeuvres: beef skewer, tuna tartar (bigger portion), bruschetta. Spring roll for Adam while getting ready.
6:30 PM
Speeches
Needs youLocationMukulResponsibleAntia WeddingsRequires your input
Confirm who will give speeches and in which order.
6:45 PM
to 7:45 PM
Dinner
LocationMukulResponsibleMukulNote
Mains: tenderloin with mustard and rum & coffee sauces, mahi mahi. Sides: arugula and fruit, potatoes, carrots. Dessert: brownie, cheesecake. Cocktails: Moscow mule, skinny margarita. Coffee station with origin info.
7:45 PM
to 8:00 PM
First dances
Needs youLocationMukulResponsibleDJ Selecta / Antia WeddingsRequires your input
Confirm song for bride and groom, songs with mom, first dance song.
8:00 PM
to 12:00 AM
Party
Needs youLocationMukulResponsibleDJ Selecta / Antia WeddingsRequires your input
Send a sample playlist and specific songs. Confirm bouquet and garter toss.
12:00 AM
End of party
LocationMukulResponsibleAll vendorsNote
Dismantling begins at party end.
Pending information from Makena & Adam
Write your answer directly here. Each response is sent straight to Andreina.
Approve the agenda
Confirm attendance of officiant, immediate family and bridal party for the rehearsal
Confirm the bridal party list and entrance order, plus the officiant's name
Confirm if and who will give speeches at the Welcome Party, and in which order
Confirm who will give speeches at the wedding, and in which order
Send ceremony song selections and links: groom, bridal party, bride, first kiss and recessional
Confirm first dance song, song with mom and couple's song
Send a sample playlist and specific songs for the party
Confirm bouquet and garter toss
Define where Adam will get ready and confirm the first look
Send the complete list of guests attending the Welcome Party for Rancho Santana's main gate