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Logistics

Agenda

Latest confirmed schedule, in chronological order. Items marked Needs you are waiting on information or a decision from Makena and Adam, and you can reply directly on each one.

Planning meetings

October 2026

  • Time to be set

    Rancho Santana: Food and Beverage + Logistics

    DateThursday, October 1, 2026
    PlaceRancho Santana

  • Time to be set

    Mukul: Entrance Logistics and Others

    DateTuesday, October 6, 2026
    PlaceMukul

Welcome Party

Friday, January 15, 2027

  • 8:00 AM

    to 1:00 PM

    Audio, lights and structures

    LocationRancho Santana
    ResponsibleVargas Producciones

    Note

    Deck expansion might be coordinated the day prior.

  • 8:00 AM

    to 10:00 AM

    Furniture setup

    LocationRancho Santana
    ResponsibleMobiliato

  • 9:00 AM

    to 3:00 PM

    Decor

    LocationRancho Santana
    ResponsibleEnrique Rivera

  • 11:00 AM

    to 11:30 AM

    DJ sound tests

    LocationRancho Santana
    ResponsibleSunny & Bear

  • 2:00 PM

    to 2:30 PM

    Ceremony Rehearsal

    Needs you
    LocationGuacalito
    ResponsibleAntia Weddings

    Requires your input

    Bride and groom confirm attendance of officiant, their immediate family and bridal party (if any).

  • 4:00 PM

    to 9:00 PM

    Photographer

    LocationRancho Santana
    ResponsibleFreddy Vanegas

  • 5:00 PM

    to 9:00 PM

    Welcome Party

    Needs you
    LocationRancho Santana
    ResponsibleRancho Santana

    Requires your input

    Send complete list of guests attending this party to send to Rancho's main gate.

  • 5:00 PM

    to 5:30 PM

    Guest cocktails at the beach

    LocationLos Perros Beach
    ResponsibleRancho Santana

    Note

    Hortaleño (short glass) Macua (tall glass)

  • 5:00 PM

    to 5:30 PM

    Horse show

    LocationLos Perros Beach
    ResponsibleRancho Santana

    Note

    Show at the beginning of the evening while waiting for bride and groom.

  • 5:00 PM

    to 5:30 PM

    Hors d'oeuvres

    LocationLos Perros Beach
    ResponsibleRancho Santana

    Note

    Ceviche and chips with salsa passed, plus a canapé to be decided.

  • 5:00 PM

    to 5:30 PM

    Mariachi band

    LocationRancho Santana
    ResponsibleAlma Rivense

    Note

    Mariachis play when guests are arriving.

  • 5:30 PM

    to 9:00 PM

    DJ sets

    LocationRancho Santana
    ResponsibleSunny & Bear

  • 6:00 PM

    to 10:00 PM

    Audio, lights and structures

    LocationGuacalito
    ResponsibleVargas Producciones

  • 6:00 PM

    to 7:00 PM

    Furniture setup

    LocationGuacalito
    ResponsibleUnico Rentals

  • 6:00 PM

    to 6:15 PM

    Speeches

    LocationRancho Santana
    ResponsibleAntia Weddings

    Note

    Maddie Cook Alex Kessel Makena & Adam

  • 6:15 PM

    to 7:15 PM

    Dinner

    LocationRancho Santana
    ResponsibleRancho Santana

    Note

    Tacos: food station. Espresso martinis (1 round at 7 PM).

  • 9:00 PM

    End of party

    LocationRancho Santana
    ResponsibleAll vendors

    Note

    All vendors to dismantle.

Wedding Day

Saturday, January 16, 2027

  • 8:00 AM

    to 2:00 PM

    Decoration reception

    LocationMukul
    ResponsibleYasser Salty

  • 10:00 AM

    to 2:00 PM

    Hair and makeup

    LocationMukul
    ResponsibleAlex Miller

    Note

    Start with Angela followed by Makena.

  • 2:00 PM

    to 4:00 PM

    Decoration ceremony

    LocationManzanillo Beach
    ResponsibleYasser Salty

    Note

    Flooring to be ready from the night prior.

  • 2:00 PM

    to 10:00 PM

    Photos + video

    LocationMukul
    ResponsibleFreddy Vanegas + Roma Productions

    Note

    Adam will get ready in the Mukul villa while Makena takes pictures with her MOHs.

  • 3:00 PM

    to 3:30 PM

    Sound tests

    LocationMukul / Manzanillo Beach
    ResponsibleOsman Delgado / Vargas Producciones

  • 3:00 PM

    to 3:30 PM

    Turnover party props (if any)

    LocationMukul
    ResponsibleAntia Weddings

  • 3:30 PM

    to 4:30 PM

    Guest arrivals

    LocationYasmil
    ResponsibleMakena & Adam

    Note

    Waivers and IDs provided per shuttle.

  • 4:30 PM

    to 5:00 PM

    Ceremony

    LocationManzanillo Beach
    ResponsibleAkash Nigam

    Note

    Akash Nigam, officiant Adam, his parents (or mom) Courtney Kessel & Brian Blythe Jarol and dogs, maybe Jessica Trevor Jordison and Charlotte Potter Cameron Kessel and Ryan Pedlow Megan Buzzas and Maddie Cook 3 little boys: Hudson, Beckham, Marcus 2 little girls: Rowan, Eleanor Makena and her parents

  • 4:30 PM

    to 6:30 PM

    Musicians

    Needs you
    LocationManzanillo Beach
    ResponsibleOsman Delgado

    Requires your input

    Send songs and links of versions you like: groom, bridal party, bride, first kiss / recessional. Andreina pending to send musicians repertoire.

  • 5:00 PM

    to 6:00 PM

    Cocktail hour

    LocationManzanillo Beach
    ResponsibleMukul

    Note

    Waiters with beers and cocktails on trays after the ceremony. Hors d'oeuvres: beef skewer, tuna tartar (bigger portion), bruschetta (ensure the bread stays fresh). Spring roll for Adam when getting ready.

  • 5:00 PM

    to 6:00 PM

    Mixologist show

    LocationManzanillo Beach
    ResponsibleFlor de Caña

  • 6:00 PM

    to 6:20 PM

    Transition to La Palapa

    LocationMukul
    ResponsibleAntia Weddings

    Note

    MC or hostess to help move people.

  • 6:20 PM

    to 6:30 PM

    Hora dance set

    LocationMukul
    ResponsibleDJ Selecta / Sax player / Antia Weddings

  • 6:30 PM

    to 7:30 PM

    Dinner

    LocationMukul
    ResponsibleMukul

    Note

    Mains: tenderloin (with both mustard and rum & coffee sauces), mahi mahi. Sides: arugula and fruit (with balsamic and olive oil), potatoes, carrots. Dessert: brownie, cheesecake. Cocktails: Moscow mule, skinny margarita. Coffee station with origin info.

  • 7:00 PM

    to 7:10 PM

    Speeches

    LocationMukul
    ResponsibleAntia Weddings

    Note

    Megan Buzzas Cameron Kessel Tim Jordison (idea: he can ask his daughter for a dance and that is how we transition)

  • 7:30 PM

    to 7:40 PM

    First dances + cold fireworks

    Needs you
    LocationMukul
    ResponsibleDJ Selecta / Antia Weddings

    Requires your input

    Song for bride and dad: pending Song for groom and mom: pending First dance: Teddy Swims, You're Still the One

  • 7:40 PM

    to 11:00 PM

    Party

    Needs you
    LocationMukul
    ResponsibleDJ Selecta / Antia Weddings

    Requires your input

    Send a sample playlist and specific songs you want played. Bouquet toss.

  • 7:40 PM

    to 9:40 PM

    Rum barrel and cigars

    LocationPool Deck
    ResponsibleFlor de Caña / Tabacalera Santiago

  • 10:00 PM

    to 10:30 PM

    Late snack

    LocationMukul
    ResponsibleMukul

    Note

    Assorted pizzas.

  • 11:00 PM

    End of party

    LocationMukul
    ResponsibleAll vendors

    Note

    Dismantling begins at party end.

Pending information from Makena & Adam

Write your answer directly here. Each response goes straight to Andreina, and her replies appear on this page.

  • Approve the agenda

  • Confirm attendance of officiant, immediate family and bridal party for the rehearsal

  • Send ceremony song selections and links: groom, bridal party, bride, first kiss and recessional

  • Confirm the song for bride and dad and the song for groom and mom

  • Send a sample playlist and specific songs for the party

  • Send the complete list of guests attending the Welcome Party for Rancho Santana's main gate

  • Schedule the monthly planning meeting in October

Comments for Andreina

Write any note, question or update here. Andreina reads every comment and replies right here.